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Responsible Officer: Vice-President (Enterprise)
Implementation Officer: Executive Director, Campus Services

First approved by:
Vice-President (Administration) on 29 March 2004

Amendments approved by:
Vice-Chancellor on 28 August 2009
(revised as part of Policy Review Project);

Vice-Chancellor on 29 November 2009
(the inclusion of Clause 6 to ensure that footage
from CCTV cameras is handled in accordance
with legislation, and a clarification to Clause 13);

Vice-Chancellor on 15 November 2011
(amendments to Chief Operating Officer responsibilities)
Inclusion of "Identification" provisions (paras 6 and 7)

Security Procedure

This procedure was approved by the Vice-Chancellor on 29 March 2004 and incorporates all amendments to 15 November 2011.
This document is pursuant to the Management of University Physical Facilities Policy.
1Security officers are based on all campuses of the University and will assist in providing staff, students and visitors with a safe environment, as specified on the Campus Services (Security) website.
2Security officers will attend functions or events where security is required, e.g. examinations. Heads of organisational areas must submit a work request to FSD no later than 2 working days before the event or function.
3The Security Manager, Campus Services Division (CSD) may approve the installation of closed-circuit television (CCTV) systems in special circumstances. The installation of a CCTV system must comply with legal requirements and University policy.
4The head of an organisational area must submit a request for the installation of a CCTV system, or the installation of additional cameras to a current system, to the Security Manager, CSD.
5Before installation, the head of an organisational area must inform the users of a facility that CCTV will operate in the area. Appropriate signs must be placed at all entry points to a facility where CCTV is or will be operating.
6Deakin Card provides proof of employment and association with the University and is used for identification and other services such as photocopying, library borrowing and controlled access to secure areas.
7Deakin Security officers are authorised to request campus users to present their Deakin Card, failure to do so may result in being asked to leave the University premises.
Keys and Access Cards
8Heads of organisational areas will designate staff members in their areas who may approve the issue of keys and access cards for the area. They will forward the names of the staff members to CSD, and a list of the designated staff members will be placed on the CSD (Keys/Access Cards) website.
9The Executive Director, CSD will ensure that keys and access cards are available for collection within four (4) working days of the receipt of a request. If keys or access cards are not collected within thirty (30) days from the date of issue, the application will lapse.
10Staff members and students must present their University identification card to CSD when collecting keys or access cards.
11Staff members or students must not obtain duplicate keys from external sources. If this occurs the matter will be dealt with under University disciplinary processes.
12Should any keys/access cards be lost or stolen, the key or access card holder’s organisational area is responsible for the cost of restoring security to the affected area, including the replacement of locks, keys and access cards.
13CSD will install all new locks unless otherwise approved by the Security Services Manager, CSD or nominee. All locks must be keyed to a University or campus master key unless otherwise approved by the Security Services Manager, CSD or nominee.
14Requests for University or campus master keys require the approval of one of the following persons:
  • Security Manager, CSD
  • Executive Director, CSD
  • Vice-President (Enterprise)
  • Vice-Chancellor.

Campus Services Division (Keys/Access Cards) website
Campus Services (Security) website
Management of University Physical Facilities Policy
Privacy Policy
Staff Discipline Policy
Work Request


The Vice-President (Enterprise) is responsible for the development, compliance monitoring and review of this procedure.


The Executive Director, Campus Services is responsible for the promulgation and implementation of this procedure throughout the University.

Printed copies of this document may not be current. Please refer to The Guide for the most recent version.
Deakin University 2015