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To enable the University to maintain effective supervision of research students.

Responsible Officer: Deputy Vice-Chancellor (Research)
Implementation Officer: Deputy Vice-Chancellor (Research)

First approved by:
Academic Board on 20 November 2012

Amendments Approved by:
Deputy Vice-Chancellor (Research) on 19 May 2015
(amend Schedule A only wording under
Faculty of Business and Law section)




Higher Degrees by Research (HDR) Supervision Policy


This policy was approved by Academic Board on 20 November 2012 and incorporates all amendments to 19 May 2015.
This policy includes the following schedule:
Schedule A: Academic Units
PURPOSE

To enable the University to maintain effective supervision of research students.
The Higher Degrees by Research Supervision Procedure documents how to comply with this policy.

SCOPE

This establishes the role and responsibilities of academic supervisors of higher degrees by research (HDR) candidates.

DEFINITIONS

Principal supervisor: a member of Deakin academic staff who is the leader of an HDR supervision team, and has the responsibility of ensuring that the candidate receives appropriate guidance in their project and support toward successful completion of their thesis and its examination.

Co-supervisor: a person meeting the criteria set out in Schedule A — Qualifications for HDR Supervision — of the Higher Degrees by Research Supervision Procedure, who shares the main supervisory responsibilities more or less equally with another co-supervisor, one of whom will take the role of executive supervisor.

Executive supervisor: a team member who is a suitably-qualified member of the University’s academic staff will act as executive supervisor, taking the responsibility of ensuring that the candidate receives appropriate guidance in their project and support toward successful completion of their thesis and its examination. HDR supervision teams will not necessarily include a principal supervisor, for example when supervision is shared between two co-supervisors.

Associate supervisor: a member of the University academic staff who plays one or more of the following roles in the supervision team: providing assistance to the other team members in guiding and supporting the candidate, acting as a back-up in case of absence or non-availability of the principal supervisor, and/or bringing particular research expertise to the team to assist the candidate.

External supervisor (previously designated as research supervisor): a person who plays a comparable role to an associate supervisor, but is not a member of the University staff.

Head of Academic Unit nominee: a senior member of academic staff who is qualified as a principal supervisor.

Head of Academic Unit: Heads of Academic Units listed in Schedule A: Academic Units.

Higher degrees by research (HDR): academic awards of the University, as specified in clause 6, Regulation 5.2(1) – Academic Awards.

Member of academic staff: a paid academic staff member, may include conjoint academic staff, subject to Schedule A — Levels of Appointment of Conjoint Academic Staff — of the Appointment of Conjoint Academic Staff Procedure.

Research adviser (previously designated as team leader): a supervisor who is an eminent member of the University professoriate who wishes to have a high-profile link to the supervision of a candidate’s project but is not expected to carry out all the day-to-day responsibilities of a principal or executive supervisor.

POLICY
1The Academic Board shall establish the roles, responsibilities and standards of conduct required for supervision of HDR candidates.
2At least one HDR coordinator, who satisfies the qualification to be a principal supervisor and is not a higher degree by research candidate, will be appointed in each School to support HDR candidates in their unit. according to the role described in Schedule C — Role of HDR Coordinators — of the Higher Degrees by Research Supervision Procedure.
3Supervisors shall be responsible for ensuring the HDR candidate receives appropriate guidance in their project and support toward successful completion of their thesis and its examination.
4Supervisors shall include the following:
  1. Principal supervisor
  2. Co-supervisor
  3. Executive supervisor
  4. Research adviser
  5. Associate supervisor
  6. External supervisor
5A team of at least two appropriately qualified supervisors shall be established and maintained for all HDR candidates. Supervision teams must include either a principal or an executive supervisor, and will normally have one of the following compositions:
  1. Principal supervisor plus at least one associate and/or external supervisors
  2. two co-supervisors, one of whom will be the executive supervisor, plus possibly one or more associate and/or external supervisor/s
  3. Executive supervisor and a research adviser, possibly with one or more associate and/or external supervisor/s.
6Principal supervisors and executive supervisors will be staff members of the University who are suitably qualified (Schedule A — Qualifications for HDR Supervision — of the Higher Degrees by Research Supervision Procedure), including being active in research, publishing in their relevant disciplinary area, having appropriate experience in research supervision and are capable of meeting the requirements set out in Schedule B — Code of Good Practice in HDR Supervision — of the Higher Degrees by Research Supervision Procedure.
7Heads of School will ensure that supervisors who are external to the University must comply with the provisions of University policy and procedure.
8The Research and Research Training Committee (RRTC) will approve the supervision arrangements for each candidate.
9The principal or executive supervisor has overall responsibility for guiding the HDR candidate in their research, monitoring and supporting progress toward completion, reporting on the progress of candidature, and nominating examiners.
10If the Head of Academic Unit is proposed as either a principal, executive or co-supervisor, their line manager will take over the responsibilities normally allocated to the Head of Academic Unit in matters concerning HDR candidature, supervision and examination.
11Candidates who wish to appeal any decisions relating to their supervision in an HDR course may do so using the process outlined in the HDR Academic Progress procedure.
12All supervisors shall participate in ongoing professional development activities as described in Schedule A — Qualifications for HDR Supervision — of the Higher Degrees by Research Supervision Procedure.
13Supervisors are limited to supervisory loads that will ensure the appropriate level of support for the student while balancing the supervisor’s loads in research, teaching and service.
ASSOCIATED INFORMATION

Regulation 5.2(1) – Academic Awards
Schedule A: Levels of Appointment of Conjoint Academic Staff of the Appointment of Conjoint Academic Staff Procedure
Schedule A: Qualifications for HDR Supervision of the Higher Degrees by Research Supervision Procedure
Schedule B: Code of Good Practice in HDR Supervisionof the Higher Degrees by Research Supervision Procedure
Schedule C: Role of HDR Coordinators of the Higher Degrees by Research Supervision Procedure
Research Conduct Policy
Higher Degrees by Research Policy
Higher Degrees by Research Academic Progress Procedure
Higher Degrees by Research Admission, Selection and Enrolment Procedure
Higher Degrees by Research Assessment Procedure
Higher Degrees by Research Supervision Procedure



Printed copies of this document may not be current. Please refer to The Guide for the most recent version.
Deakin University 2015