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This policy outlines the University’s administrative requirements regarding the process of admission, enrolment, fees and charges of undergraduate and postgraduate students.

Responsible Officer: Pro Vice-Chancellor (Planning and Integrity)
Implementation Officer: Executive Director, Division of Student Administration

First approved by:
Vice-Chancellor on 14 May 2013

Amendments approved by:



Admission Process, Enrolment, Fees and Charges Policy


This policy was approved by the Vice-Chancellor on 14 May 2013.
PURPOSE

This policy outlines the University’s administrative requirements regarding the process of admission, enrolment and fees and charges of undergraduate and postgraduate students.
The Admission Process, Enrolment, Fees and Charges Procedure documents how to comply with this policy.

SCOPE

This policy applies to all University units and courses except Higher Degrees by Research, short courses and Vocational Education and Training (VET) courses.

DEFINITIONS

Academic year: the period from the first day of the first study period of any year to the day preceding the first day of the study period of the following year, both inclusive.

Admission: authorised entry to an award or non-award course.

Course: a set of units or a higher degree by research program approved by the Academic Board, and which when satisfactorily completed normally qualifies a student for an award of the University.

Unit: a component of a course having a discrete designated code and title in which students enrol and complete specific work requirements. A unit is normally:

  • a quarter of a trimester workload
  • carries a specific value towards an award.

Enrolment: the process of completing all required procedures including the payment of all prescribed fees and charges for the course and/or units to be undertaken by the student and/or the status which results from the completion of the process.

Intermission: the approved suspension of study by a student after enrolling in a course, usually for a total period of not more than one Academic Year.

Deferral: the approved postponement of study for a specified period prior to the first enrolment in a course.

Maximum Period of Study: the maximum period of time that may be taken by a student to complete a course of study. The maximum period of study will be determined according to the following formula:

  • Maximum Period of Study = 2n + 1u (not including period of intermission) where ‘n’ is the number of years or trimesters taken to complete the course when undertaking a full-time load (a full-time load is normally 8 credit points per year) and ‘u ‘ is the length of time taken to complete one unit of study (usually a trimester or a year).
POLICY
1The University may offer entry to its courses to persons meeting admission requirements, subject to selection policies and procedures.
2All persons studying at the University must undertake enrolment or re-enrolment each year as a student of the University.
3The University will provide enrolment information and course planning advice to students and prospective students.
4For each course or unit the University may determine a quota of places.
5In accordance with external and University legislation, the University will levy fees and amend the amounts from time to time.
6The fees charged to Australian students shall be determined by the Vice-Chancellor.
7The University will provide comprehensive and accessible information on fees and charges for students and will ensure that the administration of these is consistent with the published information and in accordance with the legislation and relevant University policies and procedures.
8The University reserves the right to exclude, terminate or discontinue a student’s enrolment.
9The University will publish dates on the website each year detailing the academic and financial penalties associated with unit or course withdrawals.
10The University will ensure that:
a)information about requirements and processes for courses and units is accurately communicated to students in a timely fashion
b)enrolment processes are explicit, fair, transparent, inclusive and consistent across the University
c)the quality of enrolment services is maintained and that the University engages in activities that continually improve the delivery of those services.
11Students are responsible for:
a)planning their enrolment to meet course and unit requirements
b)ensuring their enrolment and personal details as recorded by the University are correct
c)ensuring they complete their course within the Maximum Period of Study for the course
d)maintaining their enrolment in accordance with University-approved processes as outlined on the University website.
e)ensuring all their fees and charges are paid by the due dates.
f)ensuring their enrolment complies with their visa requirements, where applicable.
12International students must ensure that their enrolment complies with their visa requirements.
13Applicants may apply for deferral of their studies after receiving a place in a course for up to 24 months or for longer periods in special circumstances.
14A student may apply for intermission after commencing a course for up to 12 months, or for longer periods in special circumstances.
15A student may withdraw from any course or unit at their discretion. However, students must consider the possible consequences of a withdrawal on future course progress, availability of units, fees, status as a student and scholarships.
16A student may apply to undertake study at another Australian tertiary institution or at an overseas tertiary institution and have their approved studies credited towards their Deakin University degree.
17Subject to meeting the Minimum Academic Requirements for Admission (see Admission Criteria and Selection (Higher Education Courses) Policy) a person who wishes to complete a single unit of study offered by the University without undertaking an award course may apply for admission as a non-award student.
ASSOCIATED INFORMATION

Deakin University Act 2009 (Vic)
Statute 5.1 — Admission Selection and Enrolment
Regulation 05.1(1) — Enrolment
Statute 6.1 — University Property, Facilities, Fees and Charges
Regulation 06.1(5) — Student Fees and Charges
Admission Criteria and Selection (Higher Education Courses) Policy
Admission Process, Enrolment, Fees and Charges Procedure
Education Services for Overseas Students Act 2000 (Cth)
Higher Education Support Act 2003 (Cth)



Printed copies of this document may not be current. Please refer to The Guide for the most recent version.
Deakin University 2015