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To outline the procedure for admission, selection and enrolment to higher degrees by research (HDR).

Responsible Officer: Deputy Vice-Chancellor (Research)
Implementation Officer: Pro Vice-Chancellor (Research Development and Training)

First approved by:
Academic Board on 14 May 2013

Amendments approved by:
Academic Board on 15 April 2014
(updated version + schedule A);

Academic Board on 22 July 2014
(amendments - minute 12.3)

Academic Board on 24 February 2015
(add new Schedule A: Higher Degrees by Research English
Language Requirements revoke previous version)

Academic Board on 9 June 2015
(add new version Schedule A: Higher Degrees by Research English
Language Requirements)



Higher Degrees by Research (HDR) Admission, Selection and Enrolment Procedure


This procedure was approved by Academic Board on 14 May 2013 and incorporates all amendments to 9 June 2015.
Pursuant to the Higher Degrees by Research (HDR) Policy and includes the following legislation and schedules:
Regulation 04.1(1) – General Misconduct
Regulation 05.2(1) - Academic Awards
Regulation 05.2(2) - Higher Education Award Courses-General

Schedule A: Higher Degrees by Research English Language Requirements
Schedule B: Minimum Resources for HDR Candidates
Schedule C: List of available Bridging Masters Degrees
PURPOSE

To outline the procedure for admission, selection and enrolment to higher degrees by research (HDR).

SCOPE

This procedure applies to HDR. It does not apply to masters or doctoral degrees by coursework or higher doctoral degrees.

DEFINITIONS

Australian Qualifications Framework (AQF): The AQF stipulates the national policy for regulated qualifications in Australian education and training.

Bridging Masters Degree: A Masters Degree with sufficient research components to meet the Australian Qualifications Framework (AQF) definition of a Masters Degree (Research), which is designed to provide a pathway from an ordinary bachelors degree (AQF level 7) to entry to a doctoral degree. Bridging Masters Degrees are listed in Schedule C: List of available Bridging Masters Degrees.

Credit: credit (including credit for prior learning and credit for concurrent learning) granted towards a course at the University for relevant approved study, experience or work satisfactorily completed at the University or elsewhere.

Credit for prior learning: credit given for relevant prior learning (including formal, informal or non-formal learning).

Credit for concurrent learning: credit granted for relevant concurrent learning (approved in advance by a Faculty) which, on successful completion, will be credited towards an award of the University.

Credit point: is a measure of workload. One Credit Point represents one quarter of a full-time student’s normal work load each trimester.

Head of Academic Unit: Heads of academic units listed in Schedule A of the Higher Degrees by Research Supervision Policy.

Head of Academic Unit nominee: a senior member of academic staff who is qualified as a principal supervisor.

Higher degree by research (HDR): as defined in Regulation 05.2(2) - Higher Education Award Courses-General, and as specified in clause 6, Regulation 05.2(1) - Academic Awards.

Learning

  • Formal learning: learning that takes place through a structured program of learning that leads to the full or partial achievement of an officially accredited qualification.
  • Informal learning: learning gained through work or life experience.
  • Non-formal learning: learning that takes place through a structured program of learning but does not lead to an officially accredited qualification.

Partner organisation: An organisation, institution (including other educational providers), government, industry and/or community organisation engaged in a formal relationship with the University for the achievement of specified objectives.

Provisional Candidature: a period of enrolment in a program of advanced study and research subject to set requirements, prior to admission to full candidature.

PROCEDURE
1Prospective candidates will follow the application processes for HDR courses provided on the Deakin Research website.
2To be admitted to candidature, an applicant must:
a)have completed one of the qualifications listed in (i)-(v) below in a relevant discipline from a recognised tertiary institution at the standard specified or demonstrate equivalent prior learning and research experience as set out in (vi):
Qualification/ equivalent research experience
Required standard of achievement
i)Bachelor Honours Degree at AQF Level 8 (following a Bachelor Degree) which includes the following (or equivalent): at least 2 credit points of advanced coursework and 6 credit points of research and research training, including at least 4 credit points for a research projectFor admission to Masters Degree (Research): at least second class honours

For admission to Doctoral Degree: at least second class honours upper division
ii)Bachelor Honours Degree at AQF Level 8 (embedded in a Bachelor Degree) which includes the following (or equivalent): at least 2 credit points of advanced coursework and 4 credit points of research and research or applied professional training, including at least 2 credit points for a research projectFor admission to Masters Degree (Research): at least second class honours

For admission to Doctoral Degree: at least second class honours upper division
iii)Masters Degree (Research) at AQF Level 9 of which at least two thirds is devoted to research, research training and independent study (as required by the AQF)For admission to Doctoral Degree: pass
iv)Masters Degree (Coursework) or (Extended) at AQF Level 9 which includes the following (or equivalent): at least 2 credit points of advanced coursework and 6 credit points of research and research training, including at least 4 credit points for one or more research projectsFor admission to Masters Degree (Research): grade equivalent to a Deakin grade of at least 60 for research project

For admission to Doctoral Degree: grade equivalent to a Deakin grade of at least 70 for research project
v)Other qualifications at AQF Level 8 or 9:
  • with the equivalent of at least 4 credit points of research or research training, including at least 2 credit points for a research project
  • where the Deputy Vice-Chancellor (Research) (or nominee) is satisfied that students will be adequately prepared for HDR candidature, taking into consideration the structure of the course, the qualifications and experience required for entry into the course and the requirements of the discipline
For admission to Masters Degree (Research): at least second class honours or grade equivalent to a Deakin grade of 60 for research project

For admission to Doctoral Degree: at least second class honours upper division or a grade equivalent to a Deakin grade of 70 for research project
vi)Prior learning equivalent to a qualification at least at AQF Level 8 and research experience with outputs which is sufficient to prepare the applicant for HDR candidatureDisciplinary knowledge and skills meet at least AQF Level 8 criteria

Sufficiency of research experience and standard of research outputs to be determined with reference to evidence which might include independently peer-reviewed publications, research-related awards or prizes and/or professional reports
vii)For admission to a Bridging Masters Degree listed in Schedule CBachelor Degree (AQF Level 7) in the same discipline with a weighted average mark as approved by Academic Board
b)comply with the University’s English language requirements set out in Schedule A: Higher Degrees by Research English Language Requirements.
3For staff members of Deakin University or a partner organisation, entry may be granted on the basis of previously published work.
4The Heads of Academic Unit or nominee, will consider applications for HDR courses taking into account all of the following:
a)the qualifications and suitability of the applicant
b)the alignment of the proposed field of study with faculty and university research priorities
c)the feasibility of their proposed research project within the normal period of candidature
d)the availability of appropriate supervisors
e)the availability of adequate resources and appropriate facilities
f)the applicant’s intended place or places of study
g)whether the enrolment is to be full-time or part-time
h)the availability of suitable examiners.
5In the case of an applicant for candidature based substantially on prior publications, the Head of Academic Unit or nominee, will consider admitting the applicant to full candidature based on the applicant’s work and capacity to complete the degree by preparing a thesis that includes the prior publications, taking into account all of the following:
a)the publications to be included in the thesis must prima facie form a coherent body of work that would demonstrate a substantial original contribution to knowledge on the part of the applicant
b)the publications to be included in the thesis must normally have been produced within the last ten years
c)the research leading to the publications must have been conducted in a way consistent with university research integrity requirements
d)any part of the publications submitted for another degree must be identified, and cannot be considered as part of the contribution to knowledge that is to be demonstrated in the thesis.
6Where a prospective candidate applies to transfer from a HDR course in another institution, the period of elapsed candidature will be taken into account in setting their maximum completion date at Deakin.
7Requests for credit may be made to the Faculty. Such requests will:
a)be granted only for coursework components of the degree course
b)not be granted in respect of qualifications or work that are prerequisites for admission.
8Pro Vice-Chancellors of Faculties will make decisions on the admission of HDR applicants on the recommendation of the Head of Academic Unit or nominee, and will notify the outcome to Deakin Research providing the following terms and conditions of candidature:
a)the program of research, coursework, assessment standard and any other components required to
i) fulfill provisional requirements, and to
ii) complete the degree
b)any credit granted
c)the nominated supervision team and other supervision arrangements
d)the place or places of study
e)whether the enrolment is to be full-time or part-time
f)the date of commencement of candidature
g)the maximum completion date
h)where appropriate, details including relevant terms and conditions of any scholarship or offer the applicant is asked to consider.
9Pro Vice-Chancellors of Faculties will recommend HDR candidates only when they are satisfied that the University can provide resources and facilities necessary for the successful completion of the candidates’ studies, taking into account the different disciplinary requirements, and those relating to distance education and part-time candidature. At a minimum these resources shall include:
a)study space and facilities including computing and printing while the candidate is on campus (refer to Schedule B: Minimum Resources for Candidates)
b)laboratory and workshop space and facilities relevant to the discipline
c)access to the University Library and other information services
d)access to supervision, academic training and relevant skills training
e)a defined level of financial support for field work, conference, attendance, and other activities directly arising from their candidature. The level of this support will be determined by the school and notified to the candidates as part of the induction process
f)opportunity and support to apply for available scholarships and grant funding
g)induction and support programs relevant to the stage of candidature.
10Successful applicants will be advised in writing, including the terms and conditions of candidature, by Deakin Research.
11Unsuccessful applicants will be advised in writing of the outcome of their application, by Deakin Research.
12In accordance with the University’s Admission Process, Enrolment, Fees and Charges Policy, a candidate who is shown to have provided incomplete, false or misleading information will have any offer for admission withdrawn by the University. If the false information is identified following enrolment at the University, the matter will be dealt with under Regulation 04.1(1) – General Misconduct.
13The period of candidature is prescribed by the University in the Higher Degrees by Research Policy.
14International candidates who are studying on campus must be enrolled full-time.
15Candidates will normally be enrolled in the faculty with which their principal or executive supervisor is most closely associated.
16Admission of a candidate to a joint degree will be in accordance with all the University’s applicable regulation, policies, procedures and schedules.
17A candidate may not be enrolled or enrol in another course while enrolled in a Deakin HDR without the approval of the Research and Research Training Committee.
18A student’s enrolment may be refused or terminated by the University in the following circumstances:
a)the student is found to have not met prerequisite or conditional enrolment requirements
b)the student has provided false or misleading information in relation to an application for admission
c)the student has been found guilty of misconduct and exclusion has been determined as part of the penalty
d)the student has failed to comply with University policy, procedures and any other regulations and codes
e)the student has failed to pay tuition fees or other fees by the specified deadline
f)it is determined by the Executive Director, Division of Student Administration (DSA) that this should occur in the interests of the student or the University (for example, where a student is deceased).
19DSA will inform the candidate in writing of the intent to and grounds for terminating their enrolment. If the grounds are for non-payment of fees, DSA will provide the candidate with a limited time to resolve the situation. A candidate whose enrolment has been terminated for non-payment of fees ceases to be a student of the University.
20A former candidate whose enrolment has been terminated for non-payment of fees may apply to DSA for reinstatement of their enrolment
ASSOCIATED INFORMATION

Admission Process, Enrolment, Fees and Charges Policy
Australian Qualifications Framework (AQF)
Deakin University Research website
Future Students – International
Higher Degrees by Research Academic Progress Procedure
Higher Degrees by Research Policy
Student Complaints Resolution Policy
Student Complaints Resolution Procedure
Student General Misconduct Procedure



Printed copies of this document may not be current. Please refer to The Guide for the most recent version.
Deakin University 2015